The system can be implemented by itself, or used in conjunction with the range of other ProphetPak modules to provide a powerful enterprise wide management and control tool.

You also get the benefit of being able to use all of ProphetPak’s extensive reports to analyse the information you have gathered.

Keep your production staff out of the office & working, whilst staying in touch and control.

Mobile Production Management allows your staff to record information “as its happening”, allowing you to better monitor their activities, and ensuring accurate capture of business information such as spray tasks and time-sheets. By allowing staff to use a PDA (hand held computer) to record information, your administration staff no longer need to re-enter data over and over again, and the information gathered can be used for reporting, costing, and performance reviews.
Benefits Include:
• staff have access to real time information at all times
• reduce errors that occur due to lack of communication
• manage multiple farms in real time using the one system
• reduce the need for Administration to re-enter and double enter information
• access reports and decision making information instantly
• capture accurate information when activities are actually taking place
• increase staff accountability and allow improved staff monitoring
• improve inventory management and reduce shrinkage, waste, and theft
• allow accurate production cost reporting available instantly
• improve crop management by stricter production monitoring
• stop problems/issues before they become serious or costly

What is a PDA?
A PDA is a hand held computer. PDA’s have full colour touch screens which staff simply “Point and Click” to enter and view data.

Real-time Information
Unlike other systems which collect data and then batch dump it into your system, ProphetPak provides real-time, live information which is available to management as soon as it is recorded. Production and harvest managers can use the system to view staff activities and check on staff performance whilst they are actually in the field.

Your staff can go virtually anywhere or be working on farms across the country at any one time!
Your staff can go virtually anywhere and remain in touch with spray tasks, harvest plans, timesheets, and other important information.
Easy to use!
Because of the simple “Point and Click” interface, staff don’t need to know how to use a computer! We can provide installation of networks or help you gain access to local wireless networks.

Mobile Spray Diary
The ProphetPak Spray Diary allows the recording of spray tasks;

In Advance
Tasks are created by an agronomist or spray manager and the printed task/s can be given to the assigned staff member. Once the task has been performed, the staff member can return the printed instruction for verification and any deviations made from the intended task can be recorded, if there are no deviations, then the task has been successfully recorded.

In Retrospect
Spray tasks can be recorded after they have been performed, in this scenario the staff member performing the task will fill out a blank Spray Diary (printed by ProphetPak) which can be entered either by the staff member or an administration member.

Spray Diary Contents
Each Spray Diary record can contain the following information (note, some data is optional)

• Date (auto filled out)
• Spray Task Number (auto filled out)
• Employee
• Authorisor (auto filled out)
• Notes
• Tank Size (L)
• Rows Covered
• Row Width (M)
• Jet/Swirl (Ltrs/Min, BAR, PSI Auto filled out)
• Jets per Row
• Speed (Km/ph)
• Adjust jet (BAR, PSI, Ltrs/Jet/Min)
• Inventory Product Details (herbicides etc)
• Inventory Batch Numbers
• Treatment
• Weather Conditions
• Machine ID / Spray Equipment
• Blocks/Crops (multiple Crops per spray diary)

Note that some fields are optional.

Automatically calculated information includes:
• Total Area
• Litres Required
• Tanks Required
• Litres Per Hectare
• Estimated Spray Time
• Cost

And more options…

Block Crop History

When creating Spray Diaries, you can view the Crop history quickly which highlights quantities, and costs of inventory previously used on the crop.

Withholding Periods
When you record a task, the withholding period is automatically updated for each crop (where relevant) and can easily and rapidly be repoted on. If produce is picked when it is in a withholding period, multiple alerts are given during the stock arrival and packing processes.

Inventory Quick View

When creating a Spray Diary, the user can use this facility to quickly view inventory. This facility ensures inventory turnover is managed in a FIFO (first in, first out) manner where possible.

Inventory & Expense Allocation

When a Spray Diary or Water Diary is created, the inventory used is automatically deducted from the ‘current stock on hand’ levels. If a task is verified as using a different amount of inventory then the relevant adjustment is made by ProphetPak.

The cost of the inventory used is allocated to the particular crop/s being treated. If multiple crops are being treated at the same time, ProphetPak will allocate the inventory costs to the crops in proportion of their size. The same allocation method is used by the ProphetPak Water Diary.

Getting The Big Picture

The information collected by the ProphetPak Spray Diary is one component of cost which is used to determine crop production costs.

Easy Audit

Because you have all of the information on-hand you no longer have to spend weeks gathering and preparing the relevant information for HACCP audits as ProphetPak has done it for you instantly.

Mobile Water Diary

The ProphetPak Water Diary operates in a similar manner as the Spray Dairy, users can also access the Block Crop History and Inventory Quick View directly from the Water Diary screen.

Similar to the Spray Diary, Water Diaries can be created in advance or retrospectively and the appropriate paperwork can be produced by ProphetPak to instruct staff and verify their work.

Inventory levels are adjusted and expenses are apportioned to the crop/s being treated using the same method as the Spray Diary.

Accountability & Traceability
ProphetPak keeps track of the chemical and active ingredients that are applied to each crop and can produce detailed reports showing product, quantity, active ingredient, active ingredient quantity, date of application, cost of product used.

Withholding Periods
When you record a task, the withholding period is automatically updated for each crop (where relevant) and can easily and rapidly be repoted on. If produce is picked when it is in a withholding period, multiple alerts are given during the stock arrival and packing processes.

Water Diary Contents

• Date (auto filled out)
• Employee
• Authoriser (auto filled out)
• Notes
• Tank Size
• Injection Rate (L/Hr)
• Bar
• Start Time
• Finish Time
• Fertigate Time
• Crops (multiple crops)
• Inventory (multiple products)

Automatically Calculated information includes:
• Total Area to be watered
• Total Time for Task (estimated)

Getting The Big Picture

The information collected by the ProphetPak Water Diary is one component of cost which is used to determine crop production costs.

Mobile Timesheets

Staff Accountability
The ProphetPak timesheet module provides management of staff tasks using a detailed timesheet recording process; whilst the process can be detailed, you can optionally choose only to record summary level information to minimise data entry. Timesheet records record information for an employee activity such as:
• employee name
• time started
• time completed
• break times
• vehicle usage
• crop / block (cost centre)
• activity/task

If multiple farms are being used for Timesheet tasks, the farm can easily be determined by the crop upon which the tasks were performed. Current users of Timesheets are using the output data to benchmark production costs, the benchmarks are then used to set production goals and staff are rewarded with bonuses for exemplary performance. This facility has provided users of ProphetPak with quantifiable data which was not previously available.

Determine Activity Costs
By keeping timesheet records for staff tasks, it is possible to produce reports which can determine labour costs for particular crops broken down by activity. For example, you could determine the individual costs for Crop Preparation, Planting, and Picking for any chosen crop.

Payroll

The information recorded from timesheets can be used to produce reports which consist of payroll information or you can export payroll information from ProphetPak to your chosen financial or payroll package.

Rapid Entry

To allow rapid entry of timesheet information, ProphetPak contains various bulk entry facilities which allow you to enter timesheet information for 20 people in only a few seconds.

Mobile Production can be used from inside a vehicle whilst monitoring staff and crops as shown above.

Mobile Crop Inputs

Crop Inputs records all products used on a particular block, in particular at the preparation of a block and planting stage. This provides an accurate costing of the production of each block/crop. You can analyse the active chemicals used on a block/crop and perform historical analysis to help control production quality

The Block/Crop Inputs module allows recording of materials (taken from Inventory) that are used in the preparation and production of a crop. An example of materials used in crop production may include:
• contracted services (agronomy, laser levelling etc)
• seedlings & other organic materials
• land lease or hire expenses
• water (and or water transportation costs)
• fertiliser costs
• and any other material/service/overhead recorded in the inventory system

By recording Block/Crop Inputs, the cost of production for individual crops can be determined.

The Crop Inputs Module requires the Inventory Module.

Because you have all of the information on-hand you no longer have to spend weeks gathering and preparing the relevant information for HACCP audits as ProphetPak has done it for you instantly.

Inventory & Expense Allocation

When a Crop Input is recorded, inventory used is automatically deducted from the ‘current stock on hand’ levels. If a task is verified as using a different amount of inventory then the relevant adjustment is made by ProphetPak.

The cost of the inventory used is allocated to the particular crop/s being worked on. If multiple crops are being worked on at the same time, ProphetPak will allocate the inventory costs to the crops in proportion of their size.

Withholding Periods
When you record a task, the withholding period is automatically updated for each crop (where relevant) and can easily and rapidly be reported on. If produce is picked when it is in a withholding period, multiple alerts are given during the stock arrival and packing processes.

Harvest Plan & Production Sheet

Mobile Harvest Plan
The Harvest Plan allows staff to better co-ordinate the harvesting activities and better communicate with both harvesting AND packing staff.

Whilst out and about checking crops, you can create Harvest Plans at any time.

The harvest plan allows you to optionally specify:
• which crop requires harvesting
• which team/staff will harvest it
• when (date and time)
• what type of product the team will harvest (eg: packaging, cutting type, unit type etc)
• Pick/Harvest Number

The plan shows withholding periods, and earliest pick dates. An alert is triggered if you attempt to schedule a crop for harvesting that is within a withholding period.

Mobile Production Sheet

Use the Production Sheet to view crop activities whilst you are standing in front of a crop. Rapidly view previous:
• spray applications
• water applications
• fertilizer applications
• material inputs
• planting details (variety, grade, quantity etc)

Staff can easily identify any production problems by having access to the latest information for each and every crop whilst they are on the move or monitoring crops. Staff can also identify tasks that need carrying out on specific crops whilst they are monitoring production using information from the Production Sheet

SAP & Crop Notes Recording

The systems allows staff to record SAP results, general notes, and quality notes for selected crops. this information is very useful when accessed "on the move".